Accounts Payable Manager

An exciting new position has arisen for an Accounts Payable Manager to join our Accounts team to assist with all aspects of site administration, maintenance, and reception duties.

The successful candidate will ensure the efficient, accurate, and proactive operation of the Group’s Accounts Payable function, delivering a diligent, collaborative, and responsive service that supports the wider Finance team and the business as a whole.

Your responsibilities will include:

• Responsible for leading and managing all accounts payable operations to ensure accurate, timely, and compliant processing of supplier payments, in accordance with defined process work instructions for all companies within the Diomed Developments Group.
• Responsible for the reconciliation of supplier accounts on a monthly basis, proactively and diligently chasing outstanding invoices and resolving invoice queries with other departments through clear and effective communication.
• Primary point of contact for suppliers with any invoice enquiries and issues, communicating professionally and clearly to maintain positive working relationships.
• Review and approve new supplier setups with proper documentation, applying a diligent and detail-focused approach.
• Ensure proper three-way matching of invoices, purchase orders and receipts; resourcefully and proactively resolving issues in a timely manner to ensure payments are executed on time.
• Preparation and execution of all supplier payments with proper authorisation and documentation.
• Daily management of Accounts email inbox, responding promptly and professionally.
• Month End Close – ensure all AP activities are completed within established close timelines and support Management Accounts with preparation of accruals, demonstrating a strong work ethic and reliability under deadline pressure.
• Year-End Close – provide AP schedules and documentation for year-end external audit. Complete comprehensive reconciliations of all AP accounts and resolve discrepancies with diligence and attention to detail.
• Annual Supplier Verifications – to maintain the accuracy of supplier contact information, AP must conduct an annual telephone verification call to each active supplier, using strong communication and interpersonal skills to build supplier rapport.
• Ensure team members can adequately support and provide cover when needed, fostering a collaborative and supportive team environment.
• Proactively develop and maintain up-to-date knowledge of the IFS system (and other relevant Group finance systems), seeking out training opportunities and self-directed learning to improve personal and team efficiency, and adapting confidently to system and process changes.

What you’ll need to succeed:

• Team Player – Works collaboratively with the Accounts Payable Clerk, Financial Controller, and other departments (e.g. Procurement, Management Accounts) to resolve queries and meet shared deadlines; supports colleagues during peak periods, absence, or cover requirements.
• Resourceful – Uses sound judgement to independently resolve invoice, supplier, and payment discrepancies, escalating only when necessary; finds practical solutions to process bottlenecks.
• Proactive – Anticipates payment run deadlines, month-end/year-end pressures, and supplier issues before they escalate; flags risks or process improvements without being prompted.
• Good Communicator – Communicates clearly and professionally with suppliers, internal departments, auditors, and the wider finance team; able to explain queries, discrepancies, and payment status confidently in both written and verbal form.
• Diligent – Maintains a high level of accuracy and attention to detail across reconciliations, three-way matching, supplier verifications, and audit documentation.
• Self-Development & IFS Proficiency – Committed to continuously developing knowledge of the IFS system (and other relevant Group finance systems), keeping up to date with system updates, functionality, and best practice to improve AP processing efficiency; proactively seeks training and shares system knowledge with the team.
• Adaptable – Responds effectively to changing priorities, process updates, and Group-wide requirements across multiple companies within the Diomed Developments Group.
• Strong Work Ethic – Reliable, accountable, and committed to meeting close deadlines and payment schedules, maintaining high standards even under time pressure.